Electronic invoicing in the construction industry: how ORCOM supports companies facing a reform that is transforming construction site management

While this development is often perceived as an administrative burden, it actually represents a real turning point for construction companies. In this sector, invoicing is not a simple accounting procedure: it is directly linked to the progress of projects, the validation of work progress, and, above all, cash flow.

In this context, ORCOM supports building industry leaders in preparing for this
transformation, while continuing to secure and effectively manage their business.

A reform that directly impacts the organization and the treasury

In the construction industry, invoicing is part of complex processes: monthly statements, advance payments, retention money, subcontracting, public contracts… All these specificities make administrative flows closely dependent on the operational monitoring of construction sites.

With the electronic invoicing in the buildingThese data flows will need to be structured and made more reliable, and the data will need to be integrated into a compliant digital format that allows for automated verification. The consequence is immediate: an incomplete or incorrect invoice will no longer simply be delayed, but rejected upon receipt.

For managers, the challenge is to avoid any bottlenecks in the invoicing process that could jeopardize operations. Indeed, a rejected invoice means an unvalidated situation, delayed payment, and a direct risk to the project's cash flow.

The reform therefore necessitates internal reorganization: ensuring the reliability of customer data, integrating management and invoicing tools, and coordinating between operational, administrative, and accounting teams. It thus forces companies to break down silos in processes that are too often fragmented.

Increased demand for data quality, but also an opportunity for management

The reform significantly strengthens data requirements. Companies will have to transmit precise and structured information: identification of the parties, nature of the transactions, addresses, VAT arrangements, etc.

In the construction industry, certain details remain particularly sensitive, especially regarding subcontracting or contract references. The slightest error can lead to automatic rejection, with immediate consequences for payment.

However, this constraint can become a performance driver. By structuring flows and ensuring data reliability, electronic invoicing improves visibility into outstanding balances, payment terms, and cash flow.

ORCOM, a partner to anticipate and secure reform

Faced with these challenges, ORCOM relies on its core business of accounting, auditing and consulting, with a structured building division dedicated to craftsmen, SMEs and mid-sized companies in the sector.

Its support is based in particular on a two-stage process: a “Flash Diagnosis” to quickly assess the company's maturity in the face of the reform, then an in-depth organizational diagnosis to structure processes and secure practices (anticipate points of blockage, make data reliable and adapt tools to regulatory requirements).

In addition, ORCOM has deployed Ma PA ORCOM, an approved electronic invoicing platform enabling businesses to comply with regulations while securing their data flows. This solution allows them to receive supplier invoices, guarantee their traceability, and ensure their archiving in accordance with legal obligations.

To ensure its operational implementation, ORCOM relies on its team of specialized integrators, responsible for configuring the tools, ensuring reliable data exchanges and supporting teams in taking ownership of the new processes.

This comprehensive approach, combining technology and local support, makes it possible to respond concretely to the needs of construction companies.